Solutions

Simple and Intuitive Collaboration & Document Management

O3Spaces Workplace provides easy to use functionality to bring document management and document collaboration to your organization. Whether you prefer browser based access, direct office suite integration or no hassle desktop connectivity, O3Spaces Workplace provides multiple access points to ensure you can have all the benefits from a document management system without the pains. It delivers out-of-the-box document management and collaboration features at an affordable price. The 'Click and Run installation process' ensures you'll be up and running within hours.

The intuitive user interface and tight desktop integration enables fast adoption; No need to learn a new application. O3Spaces is easy-to-deploy, providing a consistent cross platform user experience and requiring little to no IT support.

Version management & Automated check-in/check-out

All documents (all files) in the O3Spaces repository are under control of version management. Through version management you always have insight in the version history of your documents. The unique functionality for automated check-in/check-out of documents guarantees you, while working on a document, that none of you colleagues is simultaneously editing the document.

Labeling (tagging)

Documents managed in the O3Spaces repository can easily be categorized by applying labels. Information in the 'repository' can be organized and found in a different way if labels are used. Labels makes it possible to create cross-views of documents with the same kind of information. For example list all documents related to a specific project or customer.

Desktop integration

Stay up to date without having your web browser open. The O3Spaces Workplace Assistant provides real-time notification on all relevant changes in your workspaces. Furthermore, the assistant automates all necessary document retention and versioning activities when you work on your documents. It provides easy navigation to your workspaces, allows for off-line work and offers direct control on your locked files. Optionally the Workplace Assistant enables you to install plug-ins en to register supported file types and their associated applications.

Office integration

Open shared files from your workspaces, or publish your document to a team-workspace directly from your Office application. Review document versions, add comments and stay up to date. Collaborate and enhance your office productivity without having a web browser open. Turn OpenOffice.org / Oracle Open Office (formerly StarOffice) or Microsoft Office into an enterprise grade web2.0 document centric collaboration environment.

Integrated wiki

Each workspace has an integrated wiki, which makes it possible to easily and quickly change information for and by the workspace members using standardized formatting options. The wiki uses Workplace authentication and has automated version management. Wiki-pages can be linked to each other making one workspace a source of information.

Document Preview

The document preview functionality enables browsing through documents directly in the Workplace Spaces environment. Preview is available from the files tab by clicking on the document preview icon. This functionality lets users review the content of a document without the need to download and store the document locally.

Plug & Play Document Solutions

Scan, Route, Store

Despite the ever increasing volume of digital communications, many organizations still face sizeable paper document flows. Digitally registering and managing incoming mail and documents can entail significant savings in time and space. Read more about scan, route, store services...

Authorization processes

Whether for compliance or accountability reasons, or for the simple fact that you wish to remain in the driver seat of your organization. Digital authorization flows are an effective and essential service in modern day organizations. Have the appropriate officials check and sign off on, quotations, outgoing mail, contracts, etc. before documents are sent, filed, or destroyed.

Contract Management

Solid contract management is essential for running a successful business. Up to date information on the value of your running contracts and their expiration dates is crucial. Read more about contract management

Case centric work

The implementation of case centric work techniques can help increase the efficiency of your business processes. By focusing on the case at hand, rather than a document, you´ll gain insight into your processes and you will be to monitor and report its progress to all stake holders. Read more about Case centric work

Digital Asset Management

Create effective DAM scenarios surrounding the ingestion, annotation, cataloguing, storage, retrieval and distribution of your digital assets.

Template Management, Document conversion and Document Generation

Your documents represent your organization. Get a grip on your corporate identity and safeguard consistency with O3Spaces. Automatically assemble documents based on information from different data sources, without worrying about consistent form. Read more about Template Management, Document conversion and Document Generation

E-mail Archiving

E-mail has become an essential communication tool for both formal and informal communication. Consequently organizations should be careful to implement effective policies to ensure that no information is lost, misplaced or stolen. E-mail systems are generally ill-equipped for long-time archiving. Furthermore, the average ‘inbox’ contains a significant amount static. It is becoming ever more important to be able to archive emails including attachments and relate them to the appropriate case or dossier. Read more about E-mail archiving

Digital Dossiers

Digital dossiers (personnel, students, customer) offer clear advantages, now and in the future. With digital dossiers you ensure that you have a secure, centralized, transparent repository available at all times, configured the way your organization demands. Read more about dossier services

Case Management

Automate processes that combine collaboration and decision-making with content and data ensures that files don’t get lost, process steps are followed, and better decisions are made.

Try O3Spaces Workplace

Try O3Spaces Workplace as a viable Sharepoint Alternative. Start an online Cloud Trial or download an Enterprise Trial of O3Spaces Workplace. More information is available on the O3Spaces website or watch the Cloud Trial movie on the movie page.

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